A modern, experienced project manager has a whole toolbox of useful services. These tools make life easier — they help automate routine tasks, improve team communication, and keep projects on track.
Every day, a project manager deals with dozens of things: meetings, messages, deadlines, changes, priorities. It’s almost impossible to manage it all without the help of digital tools. But what if, instead of using only traditional platforms, you start exploring tools powered by Artificial Intelligence?
Let’s take a quick look at why AI tools offer something extra, and how they can make project management even more efficient compared to regular tools.
Why Should Project Managers Choose AI Tools?
AI tools do more than just help project managers stay organized, they actually think with them. Project management AI-tools can:
- Analyze data
- Predict delays
- Suggest next steps
- Write text, etc.
Instead of spending hours sorting tasks or creating reports, you can let the tool handle it and focus on what really matters: leading your team and solving actual problems.
Compared to common PM tools, AI-powered platforms learn your habits, adapt to your workflow, and save you tons of time. They also help reduce human error, speed up decision-making, and give you a clearer picture of your project’s progress.
1. Trello
Trello is a popular task management tool. Trello is loved for its simplicity and visibility. In Trello, it's easy to manage tasks with boards, cards, and checklists. But when combined with Atlassian Intelligence, Trello has become even more convenient. Thanks to AI, you can find relevant information faster, summarize discussions automatically, and Trello itself is able to suggest how processes can be improved.
For project managers, Trello with AI is a way to make decisions faster and spend less time on routine. AI helps find relevant information, summarize discussions and suggest next steps, which is especially important when working with multiple projects at the same time.
For example, you can ask a question directly in Trello — and AI will find the answer based on the content of your cards and comments. Or imagine that you are writing a task description — AI can help with the wording, make the text shorter and clearer.
2. Notion AI
For keeping documents and notes, many project managers prefer Notion AI. And it is really a must-have tool that helps to write, edit and analyze information literally in seconds.
Project managers can use Notion AI to create task descriptions, meeting summaries, idea generation or project plans. Need to prepare a report quickly? Just give Notion AI the input data and it'll make it look good. Need to turn a long text into a short list — Notion AI can do that too.
Notion AI saves a lot of time and makes working with documents more productive. This is especially useful when you have a tight schedule (and project managers often do) and there is no time to write everything manually.
3. Krisp AI
Regular video meetings with clients, team, and contractors are a daily ritual for project managers. They have to communicate a lot, often, and sometimes for a long time. There are cases when you need to make a call urgently or at an inopportune moment (neighbors are drilling or children are playing loudly outside). In such situations, the Krisp AI tool will help.
First, Krisp AI removes background noise that makes it hard to focus on the conversation. Second, Krisp AI can automatically take notes, summarize meetings, and even determine who talked how much. This means you can focus on the discussion rather than taking notes. And later, you can quickly recall key points and tasks.
4. Forecast
If you're a project manager with multiple projects and limited resources, take a closer look at Forecast AI. This tool helps project managers plan tasks, distribute workloads, and predict due dates — all with specialized AI features.
AI in Forecast analyzes previous projects, team speed and workload to automatically suggest a realistic plan. It also suggests where risks and delays might be before they become a problem.
5. Motion
Did you know that there is a smart calendar that plans everything for you? Or schedules your day based on tasks, appointments, and priorities? And it's called Motion.
You add a to-do list, and Motion decides when and what is best to accomplish so you can get everything done. For the project manager, this is especially valuable. Motion takes into account deadlines, task durations, and even reschedules meetings if something urgent comes up. And if you're working on multiple projects at once, it helps you keep your team and yourself from getting overwhelmed.
Conclusion
AI tools in project management will certainly not replace humans, their experience and knowledge, but they will definitely make work processes easier. For project managers, this means less routine, less stress, and more time for the important things: strategy, communication with the team, and project development.
AI-powered services help you make decisions faster, plan better, and avoid missing details. And most importantly, they become part of the workflow, not overloading, but on the contrary, unloading.
If you haven't tried AI in your work yet — start with our list and the results won't keep you waiting.
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